Group travel, handled properly.
Perks&Rec manages the travel parts that get complicated quickly. From sourcing hotels to managing contracts and logistics, we take care of the details so you don’t have to.
The Complexity of Group Travel
Without expert support, group and event travel quickly becomes stressful and expensive.
Less than ideal rates
Accepting rates that aren't actually competitive.
Unfavorable terms
Missing opportunities for concessions or better terms.
Overcommitment
Committing to room blocks and taking on unnecessary risk.
Wasting time
Spending hours coordinating details across too many moving pieces.
Why the Usual Approaches Fall Short
There are a few ways people try to solve this. Each one has gaps.
Going direct to the hotel?
You're negotiating without full context on what's standard or what's possible. Hotels know their leverage. Many times, you're guessing at yours.
Using a booking platform?
Platforms prioritize filling rooms, not structuring the right deal for your group. Speed and convenience come at the cost of advocacy.
Relying on AI?
You'll get a list of hotels, but no one to tell you which contract terms are negotiable, which attrition clauses will burn you, or whether that rate is actually good.
The Perks&Rec Approach
At the end of the day, this is about less stress, less effort, and more of your budget going toward your people.
We negotiate with intent
We've seen enough contracts and pricing structures to know where flexibility exists, what's worth pushing on, and how to structure agreements that protect your group. From rates to attrition terms, we know what to look for.
We work for you, not the hotel
Booking platforms are built to fill rooms. We're built to protect your interests, whether that's negotiating better terms, catching red flags in a contract, or handling last-minute changes.
We manage the entire process
This isn’t just booking rooms. It’s coordinating a complex experience across people, timelines, and logistics from start to finish. The decisions require judgment and experience.
Who We Work With
We work with people responsible for planning group travel, whether that’s part of your role or something you’ve taken on.
Chiefs of Staff + Executive Assistants
Managing logistics without letting it take over your role.
Wedding Planners + Couples
Handling room blocks and guest logistics without the back-and-forth.
People + Sales Leaders
Planning group experiences that support both team culture and performance, from off-sites to incentive trips tied to results.
Organizers + Group Leads
Keeping everyone aligned without chasing people for details.
What We Handle
Group travel comes with real expectations and moving parts. We handle the process so nothing gets missed and you’re not managing it alone.
Destination + Venue Sourcing
We identify destinations and properties that actually fit your group, based on size, budget, and the purpose of the trip, not just what’s available.
Negotiation + Contracts
We negotiate rates, review terms, and structure agreements so you’re protected from common issues like attrition penalties, inflexible clauses, or unclear pricing.
Coordination + Ongoing Support
We handle the logistics leading up to and during the trip, including communication, changes, and issue resolution so you’re not troubleshooting in real time.
Room Blocks + Booking Management
We set up and manage your room block, including booking links, pickup tracking, and coordination so everything stays organized.
Trips We Support
No matter your role, the type of trip you’re planning shapes how everything needs to come together. Here’s how we approach each one.
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Rewarding top performers should feel seamless, not operationally heavy. Perks&Rec sources and vets destinations that match the level of the experience, then handles the contracting, room blocks, and logistics behind the scenes. That includes coordinating arrivals, group dining, and optional experiences so the trip feels cohesive from start to finish. The result is a trip that reflects well on the company and actually delivers on its intent.
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The setting matters, but the structure matters more. We help identify destinations and venues that support the purpose of the offsite, whether that’s strategy, alignment, or team building. From there, we manage hotel contracts, meeting space coordination, and travel logistics so everything runs cleanly. No scrambling, no last-minute gaps, no unnecessary back-and-forth.
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Room blocks are one of the most underestimated parts of wedding planning. We handle hotel outreach, rate negotiation, contract terms, and booking setup so guests have clear options and a simple way to book. We also coordinate rooming lists, special requests, and timing around the wedding weekend. You don’t get pulled into logistics, and your guests know exactly what to do.
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Group dynamics are usually the hardest part. Different budgets, preferences, and expectations can slow things down or create friction. We simplify decision-making by presenting clear options, then handle the bookings, coordination, and communication across the group. One plan, one point of contact, and far less back-and-forth.
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Timing and proximity matter more than anything. We secure accommodations near venues, coordinate group arrivals, and manage logistics so the team and families aren’t dealing with unnecessary complications. The focus stays on performance, not planning.
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These trips require more structure and visibility than typical group travel. We coordinate accommodations, transportation, and timing with a focus on clarity and risk awareness. Budgets, itineraries, and logistics are organized in a way that works for both organizers and participants.
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The travel side should support the experience, not compete with it. We source properties that align with the tone of the retreat, including space, amenities, and flow. From there, we manage room blocks, arrivals, and logistics so the host can stay focused on programming and guests. Everything around the experience is handled cleanly.
Our Process
Tell Us About Your Group/Event
Every group is different, and the plan should reflect that. We start by understanding your goals, destination, and budget, then align on scope and cost so everything is clear from the start.
We Plan with Purpose
We handle the research, room block negotiations, vendor outreach, and logistics. You get a clear plan ready for your approval, not a stack of options to sort through.
You Approve. We Execute.
Once the plan is set, we take it from there. Confirmations, coordination, on-trip support, and the details between now and after checkout.
Recent 2026 Perks&Rec Work
Every group is different, but the approach is the same: structure it right, negotiate with intent, and handle the details. Here's some of what we worked on just in 2026.
40-Person Buddymoon Celebration | Boracay, Philippines
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A destination wedding turned into a multi-day group trip on a separate island, with guests flying in on different schedules. The couple initially started planning everything themselves, but as the logistics stacked up, it became clear it was more than they could realistically manage. There was no shared plan, and key details, including the multi-step transfer required to reach the resort, had not been accounted for.
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Built a centralized travel hub so guests could align arrival windows and avoid fragmented transfers
Consolidated all transfers through a single operator, removing vendor confusion across the group
Turned a complex, multi-leg arrival into clear, step-by-step guidance before departure
Managed bookings, room assignments, and ongoing guest communication in one place
Handled last-minute changes, including overflow hotel coordination
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A disjointed plan was turned into a fully coordinated arrival system across a complex island transfer. No missed handoffs. No guest confusion. One point of contact managing everything.
20-Person Multi-Destination Trip | Las Vegas, Nevada + Zion, Utah
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A parahockey organization needed a room block near Chelsea Piers with true ADA-accessible inventory. In Manhattan, that supply is limited and often misrepresented, making it difficult to verify what was actually available at scale.
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Ran a structured RFP across multiple hotels, validating real ADA inventory rather than relying on listed availability
Designed a strategy that reduced total lodging costs by ~35%
Built a dual-block structure balancing committed teams and flexible attendees
Coordinated directly with team lead to manage bookings across multiple rosters
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Sourced multiple hotel options within one week that could meet unique ADA accessibility requirements, in a market where that inventory is limited.
25-Person Accessible (ADA) Group Travel | New York, New York
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A split itinerary across Las Vegas and Zion with different pricing structures, contracts, and event needs. The Zion portion required a group contract to access private event space, while the Las Vegas stay involved multiple room types and booking complexity.
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Negotiated lodging rates down by ~10% while removing amenity fees and reducing event costs by ~40%
Built multiple planning scenarios to help the client choose the right balance of cost and experience
Managed multi-room bookings across properties, including rooming lists and payment tracking
Identified and corrected pricing discrepancies before they impacted the group
Handled contracts, billing clarity, and coordination across both destinations
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Meaningful cost savings across lodging and events, with both destinations executed under a single coordinated plan.
250-Person Multi-Hotel Room Block | Omaha, Nebraska
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A wedding with 200+ guests required multiple hotel options at different price points, without overwhelming guests or exposing the couple to unnecessary contract risk.
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Ran an RFP across multiple hotels, evaluating rates, concessions, and contract terms
Structured a multi-hotel strategy across two price tiers to simplify guest decision-making
Negotiated discounts in the ~15–20% range across properties, along with added concessions
Managed contract execution, booking links, and all hotel communication
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Clear booking options, reduced rates, and a flexible structure that protected the couple from financial risk.
Tell Us About Your Group/Event
Share a few details about your group and what you’re planning. We’ll review and follow up to schedule a short call to learn more.
No pressure. No commitment.
Frequently Asked Questions
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Pricing is based on the scope of the trip, including group size, complexity, and level of coordination. We outline everything clearly before moving forward.
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No. We know what competitive group rates look like and negotiate accordingly. We often secure better pricing, along with stronger terms and added value.
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We manage sourcing, negotiations, contracts, room blocks, and coordination. You review and approve the plan, then we take it from there.
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Yes. You’re part of the process throughout. We present focused options and recommendations, and you make the final call.
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Yes. We plan around your budget from the start and guide options that fit, rather than pushing something outside of it.
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That works. We can step in to handle negotiations, structure the group, and make sure everything is set up properly.
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The earlier the better, especially for larger groups. That said, we can also help on tighter timelines depending on availability.
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We review your details and follow up to schedule a short call to learn more and walk through next steps.